Meeting War Room Kit
A brief before every meeting, then decisions, owners and dates that get chased to done.
von GetKits
So greifen die drei Teile ineinander
Der Skill erledigt die Arbeit, wenn du fragst, der Bot läuft als Routine in Grok und der Dot behält alles in ChatGPT im Blick. Jeder Schritt ist ein echtes Vorher-Nachher aus diesem Kit.
Vorher
Wed Oct 7, Zoom transcript: [02:30] Priya: ok so let's do it. Beta goes to those 20 accounts on Tuesday. [04:40] Marco: I think we're all aligned on killing the CSV import, right? [04:44] Dana: yeah makes sense [04:46] Speaker 3: hmm, Acme uses it every Monday for their roster upload
Nachher
D1. Onboarding v2 beta goes to the 20 opted-in accounts on Tue Oct 13. Decided by: Priya Raman.A1. Priya Raman: Ask Acme whether they still need CSV import for their Monday roster upload. Due: Fri Oct 9 [suggested].Q1. Do we remove CSV import in v2? Owner: Priya Raman. Needed by: Mon Oct 12.FLAGS- Fake decision: "aligned on killing the CSV import" [04:40] was contested at [04:46]. Logged as Q1, not a decision.
Sieh den Unterschied
A decision that actually got done
Vorher
Tue Oct 13, 2:00 PM: Starter plan pricing decision. Four people, a memo in Notion, and a question that was "decided" twice last quarter and never shipped.
Nachher
D1. Starter costs $24 for new customers from Sun Nov 1; existing Starter customers stay at $19. Decided by: Elena Park. A2. Owen Brooks: Brief the sales team on the new Starter price. Due: Mon Oct 19. Done when: covered at the Monday pipeline meeting. Tue Oct 20, 4:30 PM. A2 is a day late. Your dot drafts a nudge to Owen ending "Done, new date, or blocked?" You say send. Tue Oct 20, 4:41 PM. Owen: "done, covered it Monday". You confirm; A2 is marked Done in Notion.
One decision meeting, from brief to closed action
Vorher
Starter plan pricing decision is on your calendar for Tue Oct 13, 2:00 PM: four people, a memo in Notion, two items still open from the Sep 29 pricing review. Last quarter the same question was "decided" twice and never shipped.
Nachher
Mon Oct 12, 5:30 PM. Grok Bot, Evening prep: BRIEF: Starter plan pricing decision When: Tue Oct 13, 2:00 PM ET, 45 min Type: Decision meeting Goal: We leave with Elena's decision on Starter pricing from Sun Nov 1, including what existing customers pay. 3 questions to settle: 1. Do we choose option B, $24 for new customers only from Sun Nov 1, yes or no? 2. Do existing Starter customers stay at $19 permanently, and if not, from what date do they move? 3. Who tells the sales team and existing customers, and by what date? Tue Oct 13, 3:05 PM. Grok Bot, Capture from transcript: DECISIONS D1. Starter costs $24 for new customers from Sun Nov 1; existing Starter customers stay at $19. Decided by: Elena Park. Why: option B in the memo; Owen disagreed on conversion, commits. Revisit: if trial conversion drops more than 6%, review in December [confirm date]. ACTION ITEMS A1. Raj Patel: Model the cost of keeping existing Starter customers at $19 permanently. Due: Fri Oct 16. Done when: model shared with Elena. A2. Owen Brooks: Brief the sales team on the new Starter price. Due: Mon Oct 19. Done when: covered at the Monday pipeline meeting. Tue Oct 13, 3:12 PM. You set the revisit to Thu Dec 3 and approve: recap posted in #pricing, capture logged in Notion. Tue Oct 20, 4:30 PM. ChatGPT dot, close-out: To Owen Brooks: Hi Owen, quick check on 1 item from the Starter plan pricing decision: - Brief the sales team on the new Starter price, due Mon Oct 19 Done, new date, or blocked? A one-word reply works. Send this nudge? Tue Oct 20, 4:41 PM. Owen replies "done, covered it Monday". You confirm, and the dot marks A2 Done in Notion.
"What did we decide about CSV import?"
Vorher
Slack, Wed Oct 21. Sam: "Wait, did we decide to keep CSV import for Acme or not? Their admin is asking." You, to the Grok Bot: what did we decide about CSV import?
Nachher
Decision lookup: CSV import Current - D1, Fri Oct 16, 2026, CSV import decision: "CSV import stays in onboarding v2 until Wed Mar 31, 2027. Acme gets 60 days' notice before removal." Decided by: Priya Raman. Status: Active. (link to Notion row) History - Wed Oct 7, Onboarding v2 launch sync: removal was discussed but not decided. Logged as Q1, answered by the Oct 16 decision. No open questions on CSV import.
Friday review in week 4
Vorher
Fri Oct 30, 3:00 PM. A month ago: 17 meetings a week, action items spread across Slack threads, docs and memory, and nobody sure which meetings had decided anything.
Nachher
WEEKLY SCOREBOARD: week of Oct 26 Meetings: 17 held, 2 cancelled for async Written decisions: 9 of 17 meetings Actions due this week: 31. Closed on time: 25 (81%). Late: 4. Dropped: 2. Oldest open action: Raj Patel: Model the cost of keeping existing Starter customers at $19 permanently, due Fri Oct 16 (10 working days late) Needs your call - Raj Patel: the $19 cost model missed a second date. Options: new owner, new date, drop it, or raise it at your 1:1 with Raj, Mon Nov 2. Next week - No goal in the invite: Design review (Tue Nov 3), Partner pipeline (Wed Nov 4), Weekly product sync (Thu Nov 5). - Could be async: Weekly product sync, status topics only for 3 weeks running. - Revisit dates: none.
Das steckt drin
- SkillMeeting War Room SkillTurn any transcript into decisions, owned actions with due dates and a recap to send.
- BotMeeting War Room BotBriefs for tomorrow's meetings every evening, and a Friday chase of overdue actions.
- DotMeeting War Room DotYour dot preps your meetings, keeps the decision log in Notion and chases late owners.
- meeting-war-room-kit-playbook.md
Über dieses Kit
Every meeting you run gets a one-page brief the evening before. Within two hours of it ending, you get a written list of decisions, owners and due dates, and late items get chased without you keeping track. This bundle is for managers, founders and chiefs of staff who spend 15 or more hours a week in meetings. Setup takes about 40 minutes, once.
What you get
- Meeting War Room Skill for Claude, ChatGPT, Codex and Cursor. Three modes: BRIEF, CAPTURE and RECAP. It ships with agenda templates for six meeting types, the decision log format, action item rules, a test that catches fake decisions and ownerless actions, transcript cleanup rules and two worked examples.
- Meeting War Room Bot for Grok Bot. Five skills and three routines: briefs for tomorrow's meetings every weekday evening, captures from transcripts, Slack recaps after your approval, decision lookup, and a Friday chase of overdue owners.
- Meeting War Room Dot for ChatGPT. A responsibility pack for your dot: morning briefings, the Notion decision log kept current, late owners chased (it drafts and asks first), and conflicts and decisions brought to you.
- The playbook, only in the bundle. How the three run as one system: setup order, who does what so nothing runs twice, the handoffs, a weekly rhythm with a 20-minute Friday review, three metrics with targets, and your first 30 days.
All three use the same blocks: DECISIONS, ACTION ITEMS, OPEN QUESTIONS and RISKS. A capture made in any of them lands in the same Notion log.
Who it is for
- Managers with a weekly team meeting, several 1:1s and decisions that keep getting reopened.
- Founders and executives running board, investor and client meetings.
- Chiefs of staff and program managers who own follow-through for someone else.
It works best if you run 8 or more meetings a week, your team uses Slack and Notion, and your meetings are on Google Calendar.
What it will not do
- Join or record meetings. It works from the transcript or notes you hand it.
- Post, send or message without you. Every Slack post and every nudge waits for your approval.
- Accept, decline or move meetings. It recommends; you act.
- Invent owners or dates. Gaps are marked [confirm] for you to settle before anything goes out.
- Contact anyone outside your company, or replace formal board minutes and HR records.
Bought separately
The Skill, the Bot and the Dot are $19 each, $57 together. The bundle is $39, saves you $18, and adds the playbook, which only the bundle includes.
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