Meeting War Room Dot
Your dot preps your meetings, keeps the decision log in Notion and chases late owners.
von GetKits
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The double booking it caught at 8:00 AM
Vorher
Thu Oct 15, 8:00 AM. Acme quarterly review (client, 60 min) and Hiring sync are both at 10:00 AM, both accepted. Elena asked last night for your call on keeping CSV import for Acme by Friday.
Nachher
4 meetings, first at 10:00 AM. Highest stakes: Acme quarterly review. Needs you - Conflict at 10:00 AM: Acme quarterly review (client, 60 min) overlaps Hiring sync (30 min, Marco). Recommendation: keep Acme, move Hiring sync next to your 3:00 PM 1:1 with Marco. Your call: I do not move meetings. - Decision waiting: Elena asked for your call on keeping CSV import for Acme by Fri Oct 16. It is Q1 from the Onboarding v2 launch sync, still open.
Transcript in Slack, decision log in Notion
Vorher
You, in a Slack direct message to your dot at 3:05 PM on Tue Oct 13: "capture and log" plus the 45-minute transcript of Starter plan pricing decision (Elena Park, Raj Patel, Owen Brooks, Priya Raman). Key lines: [31:02] Elena Park: OK. We go with B. $24 for new customers from November 1. Existing customers stay at $19 for now. [31:15] Owen Brooks: I still think it hurts conversion, but I'm in. [31:40] Elena Park: Raj, what does keeping them at $19 forever cost us? [31:44] Raj Patel: I'd need to model it. Give me till Friday. [33:10] Priya Raman: Who tells the sales team? [33:12] Owen Brooks: I'll do it at Monday's pipeline meeting. [34:30] Elena Park: And we look at it again in December if trial conversion drops more than 6 percent.
Nachher
CAPTURE: Starter plan pricing decision, Tue Oct 13, 2026 Attendees: Elena Park, Raj Patel, Owen Brooks, Priya Raman. Absent: none. Source: transcript, full meeting (45 min) DECISIONS D1. Starter costs $24 for new customers from Sun Nov 1; existing Starter customers stay at $19. Decided by: Elena Park. Why: option B in the memo; Owen disagreed on conversion, commits. Revisit: if trial conversion drops more than 6%, review in December [confirm date]. [31:02] ACTION ITEMS A1. Raj Patel: Model the cost of keeping existing Starter customers at $19 permanently. Due: Fri Oct 16. Done when: model shared with Elena. [31:44] A2. Owen Brooks: Brief the sales team on the new Starter price. Due: Mon Oct 19. Done when: covered at the Monday pipeline meeting. [33:12] OPEN QUESTIONS Q1. Do existing Starter customers stay at $19 permanently? Owner: Elena Park [suggested]. Needed by: Fri Oct 23 [suggested]. Next step: A1. RISKS R1. The higher price lowers trial-to-paid conversion. Signal: November conversion more than 6% below October. Owner: Owen Brooks [suggested]. FLAGS - "Stay at $19 for now" has no end date. Logged D1 as said, with Q1 for the permanent answer. - "December" is not a date. Confirm the revisit date. - Q1 and R1 owners suggested: Elena decides pricing, Owen raised the concern. Logged in Notion: Captures page "2026-10-13 Starter plan pricing decision", 1 Decision Log row, 3 Action Items rows (A1, A2, "Answer: Do existing Starter customers stay at $19 permanently?"). Before I draft the recap for #pricing: confirm the revisit date and the two suggested owners. I will show you the draft and wait for your yes before posting.
A 1:1 that stays out of the log
Vorher
You, in ChatGPT, Tue Nov 3, 3:40 PM: "capture my 1:1 with Dana and draft the note to her" 1:1 Priya / Dana, Tue Nov 3, 3:00 PM, 30 min - D overloaded: Northwind dashboard mockups, Fernway onboarding audit, help center screenshots - agreed: Fernway audit starts Mon Nov 16, not this week - D sends Northwind mockups Thu - I tell Sam about the audit move tomorrow - D asked about the senior designer pay band again. said after calibration - I owe D feedback on her portfolio review deck, Fri - D out Fri morning, doctor
Nachher
CAPTURE: 1:1 Priya / Dana, Tue Nov 3, 2026 Attendees: Priya Raman, Dana Okafor. Absent: none. Source: notes, full meeting (30 min) DECISIONS D1. The Fernway onboarding audit starts Mon Nov 16 instead of this week. Decided by: Priya Raman. Why: Dana has three projects in flight this week. Revisit: No. ACTION ITEMS A1. Dana Okafor: Send Priya the Northwind dashboard mockups. Due: Thu Nov 5. Done when: mockups shared with Priya. A2. Priya Raman: Tell Sam Lee the Fernway audit now starts Mon Nov 16. Due: Wed Nov 4. Done when: Sam confirms. A3. Priya Raman: Send Dana feedback on her portfolio review deck. Due: Fri Nov 6. Done when: feedback sent to Dana. OPEN QUESTIONS None. RISKS None raised. FLAGS - 2 private topics excluded. - "D" mapped to Dana Okafor and "I" to you, the only two attendees. Not logged in Notion: 1:1 captures stay private unless you say "log it". This capture exists only here in ChatGPT. Draft direct message to Dana Okafor in Slack, not sent: Notes from our 1:1 today (Tue Nov 3): - Agreed: the Fernway onboarding audit starts Mon Nov 16 - You: send me the Northwind dashboard mockups, by Thu Nov 5 - Me: tell Sam the audit moved, by Wed Nov 4 - Me: send feedback on your portfolio review deck, by Fri Nov 6 Anything to change? Reply here. Send this to Dana only? I will not send it without your yes. Left out: the 2 private topics, which stay out of the capture and the message.
Close-out: a nudge that waits for you
Vorher
4:30 PM close-out, Tue Oct 20. Notion Action Items: Owen Brooks: Brief the sales team on the new Starter price. Due Mon Oct 19. Status: Open. Last nudged: empty. Slack: no message from Owen about Starter pricing since Oct 13. Google Calendar: Hiring sync (10:00 AM, Priya, Marco) ended with no capture in Notion.
Nachher
Close-out, Tue Oct 20 Missing captures - Hiring sync (10:00 AM, Priya, Marco): no capture in Notion. Send me the transcript or three lines of notes and I will log it. Overdue: draft nudge, not sent To Owen Brooks, Slack direct message: Hi Owen, quick check on 1 item from the Starter plan pricing decision: - Brief the sales team on the new Starter price, due Mon Oct 19 Done, new date, or blocked? A one-word reply works. Send this nudge? Reply "send" and I will send it and set Last nudged to Tue Oct 20 in Notion.
Das steckt drin
- meeting-war-room-dot-setup.md
Über dieses Kit
Give your ChatGPT dot one more ongoing job: running your meetings. Every weekday it briefs you on the day's meetings, logs each transcript you send it as decisions and owned action items in Notion, drafts nudges for whoever is late and asks before sending. In Slack you get one short message per check-in: the day's meetings and only what needs you. Setup takes about 15 minutes.
What you get
- A responsibility block to paste into your dot: the sources it watches (Google Calendar, Notion, Slack), what it keeps current, which changes deserve your attention, and where updates go.
- Working instructions with the exact formats: BRIEF, CAPTURE (DECISIONS, ACTION ITEMS, OPEN QUESTIONS, RISKS, FLAGS), Slack recap, nudge and weekly scoreboard. Also the four-check test for real decisions, the action item rules and the nudge ladder.
- Eleven custom rules that set its limits. It updates your own Notion decision log without asking. It asks before posting in Slack channels or messaging attendees. It hands meeting changes, outside contacts and sharing back to you.
- Three scheduled check-ins: 8:00 AM briefs and conflicts, 4:30 PM missing captures and nudges, and a Friday 3:00 PM scoreboard. All in your time zone, for 8 weeks, then it asks whether to continue.
- A Notion layout for the record: Decision Log, Action Items and a Captures page, with the exact properties to create.
- A first-result review with a sample transcript and what to check in ChatGPT, Notion and Slack.
The blocks match the Meeting War Room Skill and Bot, so a capture made in any of them lands in the same log.
Who it is for
- People on ChatGPT Pro or Business Premium (or Enterprise with dots turned on) who already have a dot and want it to own follow-through.
- Managers and founders whose action items live in six Slack threads and nobody's calendar.
- Chiefs of staff who want the decision log kept current without updating it by hand.
What it will not do
- Post in Slack channels or message attendees without asking you first.
- Accept, decline, move or create meetings. It recommends, and hands the change to you.
- Contact anyone outside your company, or go to someone's manager about a late item.
- Join or record calls. You send it the transcript or notes.
- Read Google Docs or Slides linked in invites. It summarizes Notion pages and invite text, and marks other links as "not opened".
Bewertungen
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